Take precautions when using Gmail—or any other email service
Nothing
in this world is ever entirely safe, and that goes double for anything
that lives in the cloud. If you use Gmail, your mail could be read by
someone other than the intended recipient, or your account just might
get hijacked.
Let’s start with privacy and security.
Email
is, by its nature, an open book. Your message passes through multiple
servers between your and your recipient’s computers. In all likelihood,
no one will read them. But you have to assume that someone might.
Gmail
helps by encrypting your mail with SSL between your computer and
Google’s network. But if the recipient isn’t using Gmail, the message’s
journey from Google to the recipient will not be protected. Google is building a Chrome extension to address this issue.
There
are potential leaks in the email security formula too. Google has its
own financial reasons for reading your mail. Every company has
disgruntled and dishonest employees. And as Heartbleed proved, SSL isn’t perfect.
Accounts
get hijacked all the time, and you need to take precautions. First, use
a strong password. It should be long, complex, and impossible to guess,
but easy to remember. And you shouldn’t use it for anything except your
email service. If you don’t use one already, get a password manager.
Second,
set up two-step verification. With this feature on, if someone logs
onto your account on a PC that you haven’t personally authorized, Google
will text a code to your cellphone. You—or whomever is masquerading as
you—will have to enter that code to get access. If they don’t have your
cellphone, they can’t access your account.
Here’s how to set up Gmail’s two-step verification:
1 - Click the Tool icon (it looks like a gear) near the upper-right corner of the window and select Settings.
2 - Click the Accounts and Import tab, then the Other Google Account settings link, near the top of the page.3 - Once on the Settings page, click the Security tab. Then, in the Password box, find “2-Step Verification” and click Setup.
4 - Follow the resulting prompts. When you click the Send code button, wait for a text from Google.
5 - When the text arrives, enter it into the appropriate field. If you’re doing this on your own computer, leave the Trust this computer option checked.
Obviously, you should uncheck that option on a public computer at a library or on campus.
That
brings up another important point: When you access email on someone
else’s computer, always be sure to log off when you’re done. You never
know who will sit down in the chair after you leave.
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